Continuity of Operations Plan

To be better prepared, all UA departments and units are required to use this form to complete a Continuity of Operations Plan (COOP) to describe how your department/unit would operate during an influenza pandemic or other emergency and recover afterward to be fully operational. This is your plan; feel free to augment this template to meet your needs.

Emergency Operations Personnel

Definition

An Emergency Operations employee is one who performs a function that is essential to the maintenance of core university operations during an emergency or critical incident of a duration that is expected to be greater than one week when classes and most other university activities are suspended. These employees will be required to report to work (or otherwise satisfactorily fulfill their responsibilities) during an emergency or critical incident. Emergency Operations staff includes but is not limited to personnel who provide time and task sensitive emergency and operational support services to the campus.

Designating Personnel

University of Arizona operating units are expected to develop Business Continuity Plans to ensure that the necessary steps are taken to identify the impact of potential losses, maintain viable recovery strategies and recovery plans, and ensure continuity of services through training, plan testing, and maintenance. One element of such a plan is the identification of positions whose incumbents perform essential operating unit functions. The following guidelines may be used to determine which positions should be designated as Emergency Operations Personnel:

  • Employees whose duties include the maintenance or operation of University systems or networks critical to the ability to meet essential student and employee needs during an emergency
  • Employees whose duties include the maintenance or operation of University infrastructure systems critical to the ability to meet essential student and employee needs during an emergency
  • Employees whose duties are essential to avoid jeopardy to critical university-sponsored research activities
  • Employees whose duties involve responsibility for the welfare or safety of students, employees or patients

Examples of Emergency Operations Personnel

Examples of employees whose duties include the maintenance or operation of University systems or networks critical to the ability to meet essential patient, student and employee needs during an emergency or critical incident may include but are not limited to:

  • Payroll and purchasing staff
  • Human Resources staff
  • Network administrators for critical functions
  • Computer support for critical information systems

Examples of employees whose duties include the maintenance or operation of University infrastructure systems critical to the ability to meet essential student and employee needs during an emergency or critical incident may include but are not limited to:

  • Utility operations
  • Employees whose duties are essential to avoid jeopardy to critical university-sponsored research activities, including employees involved in lab animal care and/or veterinary services
  • Employees involved in clinical trials where the failure to continue the trial would involve increased health risk to the research subjects
  • Employees of Facilities Management, such as HVAC technicians working on air handling systems of occupied facilities
  • Residence Life employees

Examples of employees whose duties involve direct responsibility for the welfare or safety of students and employees or direct patient care may include but are not limited to:

  • UAPD public safety officers, dispatchers and others
  • Risk Management and Safety staff
  • Doctors
  • Nurses
  • Clinic employees
  • University of Arizona employees who support UMC patient care operations